Having a Meeting? Here are some tips.
April 22, 2011
When choosing a venue for your next business meeting there’s more to consider than just the budget, according to Tracey Sevenich, event coordinator, at Columbiana Ohio’s Dutch Village Inn. “Make sure you know just what questions to ask when choosing a potential venue for your next business event,” she said.
“Making a list and checking it twice will ensure that you select the best possible location to accomplish the goals of your meeting before you sign on the dotted line,” she added. Noting that the venue you select can “make or break” your meeting, Sevenich suggested the “top ten” questions to ask yourself and your meeting planner before making the final all-important decision as to where to book your meeting, conference, or training session.
• Does the venue fit the company’s corporate image, will it appeal to your target audience and will the staff add to the attendees’ experience in a positive way?
• Is the venue easily accessible to those attending and will it provide a quiet, businesslike atmosphere?
• Are the meeting rooms large enough to provide a comfortable experience for those attending, are they well-ventilated and temperature controlled and laid out well to allow for good views of the speaker and for moving around without bottlenecks and delays?
• Does the venue have a variety of options from a large ballroom to smaller rooms for break-away meetings?
• Can the venue offer audio-visual equipment, wifi internet access and a photocopying and fax service?
• Can the venue provide meals and breaks with the ability to cater to vegetarians and those with specific dietary requirements?
• Is there adequate parking and and is it close by?
• Is the venue handicap accessible?
• Can the venue also provide overnight accommodations with leisure facilities like an indoor pool and workout room?
• Does the venue fall within your budget and are cost-effective meeting packages available as an option?
“At the end of the day you want to get the most out of your meeting and the venue you choose so take the time to choose carefully.” Sevenich advised. Don’t hesitate to ask for a full quote in advance and to visit the venue personally to get a first-hand impression of the layout, suitability and, most importantly, the attitude of the management and staff, she added.
For more information on meeting planning and the meeting rooms
available at the Dutch Village Inn, contact Sevenich at 866-482-5050.